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City of Aurora

donotreply@auroragov.org

15151 E Alameda Pkwy, Aurora, CO, 80012, US

303-739-7000

Parks, Recreation & Open Space - Special Event Proposal

Is your event in 2022? We will start accepting applications for 2022 events on Monday, January 3rd. 

 

***Special Event Proposals must be submitted at least 30 days prior to event. A proposal received less than 30 days before the requested date will not be approved.

Events that require a Temporary Use Permit:

  • An event that includes fundraising to benefit a non-profit organization.
  • An event that includes advertising and/or promoting a commercial venture.
  • Selling of any items and/or services (current copy of Aurora Business License and/or Tri-County Health Certificate will be requested prior to issuance of the Temporary Use Permit).  
  • Canopy 20 feet X 20 feet or larger.
  • Live music or DJ requiring a stage (amplified sound only allowed at the following parks: Bicentennial Park, General’s Park, Lowry Park, and Utah Park).
  • Event with number of people in attendance above the maximum park capacity.
  • Some examples of events requiring a Temporary Use Permit: organized 5k, art and crafts fair, movie in the park, competitive events, church group outreach.
  • If you are unsure if your event requires a Temporary Use Permit, please contact PROS staff at 303.739.7845.

Permit information:

  • Permit fees are determined based on impact to the space requested.
  • Events will require a site map, timeline of events, and trash plan. Runs/walks will also require a route map, street closures and any additional information that would be critical details for consideration.
  • Events larger than 150 people in attendance will require an emergency response plan, traffic and parking control plan, trash collection and removal plan, and portable sanitary unit(s) plan.
  • Event organizers are responsible for ordering, delivery/pick-up and cost of additional portable restrooms and/or dumpsters. 
  • Many events require a one million dollar insurance policy listing the City of Aurora as an additional insured and will be requested prior to issuing the Temporary Use Permit. Sample Certificate of Insurance 
  • A liquor license will be required if the event is selling, serving or distributing alcohol.
  • All events must adhere to Parks, Recreation & Open Space Rules and Regulations.
  • Parks, Recreation & Open Space has blackout dates when permits will not be issued. 2021 blackout dates are: June 24- July 5, October 23- 24, November 10, December 6. 

Cancellation and Reschedule Policy:

Park Permits:

  • Cancellation requests must be received at least 15 days in advance for a full refund.
  • Refunds are not granted for inclement weather. Permit holder understands that with outdoor events, there is always the potential for severe cold/hot, rain, hail, snow and windy weather conditions year round.

Reservoir Permits: 

  • Cancellation requests must be received at least 45 days in advance for a full refund.
  • Refunds are not granted for inclement weather. Permit holder understands that with outdoor events, there is always the potential for severe cold/hot, rain, hail, snow and windy weather conditions year round.

 

Summary of Request

Is the date of your event at least 30 days away from today?

Special Event Proposals must be submitted at least 30 days prior to the proposed event date. If you have any questions, please contact staff at 303-739-7845. 

Is the organization an Aurora based non-profit?

Estimated number of people at your event (per day):

Since my event has an expected attendance over 150 people, I will be required to provide: Traffic and parking control plan, Trash collection and removal plan, Portable sanitary units plan and an Emergency response plan. I am responsible for ordering, delivery/pick-up and cost.

Is this an annual event?

Is the event open to the public?

Event Description

Will there be a participation fee?

Will the event require vehicle access in parts of the park otherwise off-limits to vehicles?

Will the event require a stage or other large equipment?

Will the event require amplified sound? (only allowed at Bicentennial Park, General's Park, Lowry Park and Utah Park)

Will there be food and/or beverage sales at your event?

Will there be merchandise sales at your event?

Will there be sales and/or consumption of alcohol at your event?

Will you set up any tents or canopies at your event? (Please note, staking tents or canopies is not allowed. You will need to use weights or sandbags to secure your tents or canopies)

Are you partnering with any City of Aurora Departments for this event?

Are you requesting use of the City of Aurora logo in advertisements?

I understand events require a one million dollar insurance policy listing the City of Aurora as an additional insured and will be requested prior to issuing my permit.

Upload site map of location showing where all equipment will be placed

Upload additional event documents (Certificate of Insurance, walk/run route, timeline of events, emergency response plan, etc.)

Contact Information

Event Coordinator

Address Autocomplete

    Second Event Contact

    I understand that by applying for a permit for my event, I am not given exclusive access to the park. I agree to accommodate other users as the park remains open to the public.

    I understand that the City of Aurora is providing the site as-is and makes no guarantee regarding the suitability of the site for my event.