***Special Event Proposals must be submitted at least 30 days prior to event. A proposal received less than 30 days before the requested date will not be approved.

Dove Valley Park and Lowry Park are currently unavailable for special events or shelter reservations. 

Events that require a Temporary Use Permit:

• An event that includes fundraising to benefit a non-profit organization.
• An event that includes advertising and/or promoting a commercial venture.
• Selling of any items and/or services (current copy of Aurora Business License and/or Tri-County Health Certificate will be requested prior to issuance of the Temporary Use Permit).  
• Canopy 20 feet X 20 feet or larger.
• Live music, DJ or other amplified sound (only allowed at the following parks: Bicentennial Park, General’s Park and Utah Park).
• Event with number of people in attendance above the maximum park capacity.
• Some examples of events requiring a Temporary Use Permit: organized 5k, art and crafts fair, movie in the park, competitive events, church group outreach.
• If you are unsure if your event requires a Temporary Use Permit, please contact PROS staff at 303.739.7170.

Permit information:

• Permit fees are determined based on impact to the space requested.
• Events will require a site map, timeline of events, and trash plan. Runs/walks will also require a route map, street closures and any additional information that would be critical details for consideration.
• An event permit does not include exclusive access to the park, parking lot, trail, etc. Please accomodate other users.
• Events larger than 150 people in attendance will require an emergency response plan, traffic and parking control plan, trash collection and removal plan, and portable sanitary unit(s) plan.
• Event organizers are responsible for ordering, delivery/pick-up and cost of additional portable restrooms and/or dumpsters. 
• Many events require a one million dollar insurance policy listing the City of Aurora as an additional insured and will be requested prior to issuing the Temporary Use Permit. Sample Certificate of Insurance 
• A liquor license will be required if the event is selling, serving or distributing alcohol.
• All events must adhere to Parks, Recreation & Open Space Rules and Regulations.
• Parks, Recreation & Open Space has blackout dates when permits will not be issued. 2023 blackout dates are: 
  • - Saturday, May 27 - Monday, May 29
    - Sunday, June 25 - Wednesday, July 5
    - Saturday, August 19
    - Saturday, September 2 - Monday, September 4
    - Tuesday, December 5
     

Cancellation and Reschedule Policy:

Park Permits:

• Cancellation requests must be received at least 15 days in advance for a full refund.
• Refunds are not granted for inclement weather. Permit holder understands that with outdoor events, there is always the potential for severe cold/hot, rain, hail, snow and windy weather conditions year round.

Reservoir Permits: 

• Cancellation requests must be received at least 45 days in advance for a full refund.
• Refunds are not granted for inclement weather. Permit holder understands that with outdoor events, there is always the potential for severe cold/hot, rain, hail, snow and windy weather conditions year round.

Special Event Proposals must be submitted at least 30 days prior to the proposed event date.